User Group Rules

Regular User Group Hire Arrangements

 

1. Most Regular User Groups meet on the same day and time each week or each month. Please ensure that your Group’s booking requirements are notified to the Bookings Secretary, currently Carole Dent at renningtonvillagehall@gmail.com Please agree any proposed changes to your regular booking dates and times with the Bookings Secretary in good time to avoid the risk of double bookings and/or being mistakenly charged for hires that did not take place.

2. All payments for Hall Hire should be made in cash, cheque made out to Rennington Village Hall, or online payment to Lloyds Bank Sort Code 77-20-03 Account number 05824568 using your group title as reference.

3. Some Groups, such as the Bowls Club pay by agreement in regular instalments which makes book-keeping easy, but for those Groups who pay as you go, could the Group leaders please ensure that payment is made on a regular basis by agreement. It is difficult to keep track of Hall usage and payment without regular settlement. Analysis of room hire income for the annual accounts is also affected if payment has not been regular.

4. Please ensure that any guests who are not familiar with the Hall do not park so as to obstruct access to adjoining residential property.

5. To assist Yvonne, the Hall Cleaner, could you please ensure that chairs are stacked around the edge of the room so that she can clean under tables properly and that bins are emptied at the end of the session if they contain food waste.

6. At the end of your session please ensure that the heating is switched down in accordance with the instructions on the boiler; that lights and taps are off; toilets are clean ; that all fire doors are closed and the building securely locked.

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